Zoom Meeting Information and Etiquette

Join a Meeting (Desktop Client, Web browser, Mobile App and/or Telephone)

Meetings can be joined through a Zoom email invite, from a web browser through Zoom web portal zoom.us/join - from the Zoom desktop client, iOS mobile app, Android mobile app, and/or by telephone,

Each meeting will have a unique meeting ID that is required to join a Zoom meeting. If you are joining by phone, you will need the teleconferencing number provided in the zoom invitation email.

Reference Link - https://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting

Method 1 - Email Invitation 1. Click the join link in your email or calendar invitation.

Method 2 - Web Browser 1. Open any browser (Chrome, Safari, IE, Edge, Firefox). 2. Go to zoom.us/join 3. Enter your meeting ID provided by the host/organizer. 4. Click Join. You will be asked to open the Zoom client to join the meeting.

Method 3 - Telephone 1. On your phone, dial the telephone number provided by the host. 2. Enter the meeting ID number when prompted using your dial pad.

Method 4 - Zoom Desktop Client 1. Open the Zoom desktop client. 2. Click "Join a Meeting" (No sign-in required) 3. Enter the meeting ID number and your display name. - If you're signed in, change your name if you don't want your default name to appear. - If you're not signed in, enter a display name. 4. Select if you would like to connect audio and/or video and click Join.

Zoom Etiquette

Tips for Meeting Attendees ▪ Mute your microphone To help keep background noise to a minimum, make sure you mute your microphone when you are not speaking. ▪ Be mindful of background noise When your microphone is not muted, avoid activities that could create additional noise, such as shuffling papers. ▪ Position your camera properly If you choose to use a web camera, be sure it is in a stable position and focused at eye level, if possible. Doing so helps create a more direct sense of engagement with other participants. ▪ Limit distractions You can make it easier to focus on the meeting by turning off notifications, closing or minimizing running apps, and muting your smartphone. ▪ Avoid multi-tasking You'll retain the discussion better if you refrain from replying to emails or text messages during the meeting and wait to work on that PowerPoint presentation until after the meeting ends. ▪ Prepare materials in advance If you will be sharing content during the meeting, make sure you have the files and/or links ready to go before the meeting begins. Additional Meeting Tips ▪ Use poll questions periodically to engage your audience and keep them focused. ▪ Monitor the chat function for questions as they come in, to see if people are expounding on something you covered, or to see if people are expressing poor understanding. ▪ Enable video only for the presenter. You can only see a limited number of participants anyway, depending on your screen size, and enabling video gobbles up network resources. If you plan to lecture without feedback (e.g., for a large seminar), you can also disable participant audio. ▪ Schedule one or more feedback breaks. In a physical classroom, you can see raised hands or observe confused looks. It’s important to assess understanding and allow students to ask questions. An audio free-for-all can be a nightmare, but dedicated Q&A periods work really well. ▪ Address Internet disruptions: At this time, many network providers are seeing massive increases in residential bandwidth use during the day, and many users are being throttled. If participants are experiencing lagging or skipping, suggest that they use their computer to access video, while simultaneously dialing in by phone for the audio. Manage Screen Sharing ▪ Only hosts and co-hosts have the ability to share their screens by default. However, hosts may enable screen sharing for participants on a per meeting basis or change settings to enable participant screen sharing by default for all meetings. ▪ Click the Security icon in the meeting host’s toolbar to easily enable and disable screen sharing and other common security settings from within an active meeting

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